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Protection of your personal data

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: GREEN TRIP

Data Controller: European Commission – DG REGIO – Unit A2 Communication

Record reference: DPR-EC-07206.1

Table of Contents

  1.  Introduction
  2.  Why and how do we process your personal data?
  3.  Which personal data do we collect and further process?
  4.  On what legal ground(s) do we process your personal data?
  5.  How long do we keep your personal data?
  6.  How do we protect and safeguard your personal data?
  7.  Who has access to your personal data and to whom is it disclosed?
  8.  What are your rights and how can you exercise them?
  9.  Contact information
  10.  Where to find more detailed information?

1 - Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

We also want to understand how social media users discuss Green Trip operation by doing social media listening. For this purpose, we use a third-party tool which automatically collects some public data. The specific privacy notice applicable to the social media monitoring activity in available in this LINK.

Information in relation to processing operation Green Trip undertaken by Unit A2 Communication of DG REGIO is presented below.

2 - Why and how do we process your personal data?

Purpose of the processing operation: Unit REGIO A2 collects and uses your personal information for the purpose of organising and managing of Green Trip. The purposes of Green Trip is to promote EU founded project in the Regions by sending Influencers to visit them.

The main processing activity consists in reposting on the campaign site the stories and publications made on Instagram containing the one or more of the following hashtags:

  • #DingDongEU 
  • #greenchallengeEU
  • #greenchallengeBE
  • #greenchallengeDE
  • #greenchallengeEL
  • #greenchallengeLT
  • #greenchallengePT
  • #housing
  • #eating
  • #mobility
  • #preserving
  • #producing

All those reposts will be checked by our processor before they are published on the campaign website.

3 - On what legal ground(s) do we process your personal data?

There are two legal bases on which we can rely to process data subject’s personal data. These legal grounds are Article 5(a) of Regulation EU 2018/1725 because processing is necessary for the performance of a task carried out in the public interest and Article 5(d) of Regulation EU 2018/1725 based on your consent.

4 - Personal Data you voluntarily provide to us when adding the hashtags as described on point 2:

In order to carry out this processing operation DG REGIO Unit A2 collects the following categories of personal data:

1. Personal Data you voluntarily provide to us when adding the hashtag @dingdongEU:

  • First name
  • Last name
  • E-mail
  • Date of birth
  • Gender
  • Nationality
  • EU country of residence and city
  • Mobile Phone number
  • Your photo
  • A presentation video – 60 secs. – mp4
  • Social Media profile links (IG, FB, YT, Twitter, other etc.)

Cookies and Other Technologies. We may collect information automatically from your Green Trip application submission to help us gather statistics and personalise your experience and tailor interactions with you.

5 - How long do we keep your personal data?

DG REGIO Unit A2 only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for one year from 31th May 2021, end of the project. At the end of this period, data will be deleted.

6 - How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of it contractor ICF Next.

All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving European data protection Regulations. 

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7 - Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff of ICF Next according to the “need to know” principle and its approved sub-processors (local partners) for the purposes of providing services in this notice. Such staff abide by statutory, and when required, additional confidentiality agreements.

SubProcessors :

For the purpose of analysing and monitoring social media data, Talkwalker, which collects the following personal data listed in the dedicated privacy notice. It hosts the collected personal data on servers in Europe (Germany). For further information on how Talkwalker uses cookies and it how processes personal data, please see Talkwalker’s privacy policy at: https://www.talkwalker.com/privacy-policy and https://www.talkwalker.com/author-privacy-policy.

For the purpose of analysing and monitoring how Influencers work and ensure communication about the campaign, Stellar, which collects identification data regarding the company (name, address, phone number,…), personal identification (name,…), contact data (address, email,…), IP address, website data and browser device generated information (device information, operating system, device type, system, cookies or other technologies used to analyse users’ activity). Moreover, it hosts the collected personal data on servers in France (OVH servers). For further information on how Stellar uses cookies and it how processes personal data, please see Stellar’s privacy policy at: https://stellar.io/privacy-policy.

8 - What are your rights and how can you exercise them? 

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

If you have consented to provide your personal data to REGIO Unit A2 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below. 
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

9 - Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller:

European Commission - DG REGIO - Unit A2

Email address:  regio-a2-communication@ec.europa.eu

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10 - Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00083.

 

 

Protection of your personal data

Processing operation: Green Trip -campaign

Data Controller: European Commission – Directorate General Urban and Regional Policy

Record reference: DPR-EC-07206.1

Table of Contents

  1.  Introduction
  2.  Why and how do we process your personal data?
  3.  Which personal data do we collect and further process?
  4.  On what legal ground(s) do we process your personal data?
  5.  How long do we keep your personal data?
  6.  How do we protect and safeguard your personal data?
  7.  Who has access to your personal data and to whom is it disclosed?
  8.  What are your rights and how can you exercise them?
  9.  Contact information
  10.  Where to find more detailed information?

1 - Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
Information in relation to processing operation the “Management of subscriptions to receive information and updates on the Green Trip campaign” undertaken by the European Commission is presented below.

2 - Why and how do we process your personal data?

Purpose of the processing operation:  The controller collects and further processes your personal data to keep you updated on the Green Trip campaign, to provide you materials that help you to take part in the campaign, and, after the campaign, to gather information about your participation in a form of a survey. The data are identified on public records as communicated by your organisation. The subscription takes place only after ticking the box in the email, whereby you will give your consent to include your contact details in the in the Green Trip campaign stakeholder database. 

Your personal data will not be used for an automated decision-making including profiling.

3 - On what legal ground(s) do we process your personal data?

You have subscribed to receive the information on important developments, activities, events, initiatives or thematic issues in the area of (a) service(s) of the European Commission.
We process your personal data, because you have given your consent to the processing of your personal data for the purpose of receiving the requested information.

4 - Which personal data do we collect and further process?

In order to carry out this processing operation the controller collects the following categories of personal data:

  • Your name, surname, organisation, your title or function in the organisation, professional email address and professional phone number are needed to ensure the delivery of the service to you as a subscriber.

The following personal data is needed for providing you with a more personalised experience (i.e. better targeting the content of the information) and for generating anonymised statistics:

  • Country of residence.

5 - How long do we keep your personal data?

The controller only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, until the end of the campaign 31st May 2021, or until you unsubscribe from the mailing list.
Depending on the technical solutions available, you can either write to the dedicated functional mailbox and ask to be unsubscribed from the mailing list or follow the unsubscribe link in the information email you have received. Appropriate action shall be taken within a week of receiving the request.

6 - How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractor ICF Next. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

The Commission’s processors (contractors) are bound by a specific contractual clause for any processing operations of your personal data on behalf of the Commission. The processors have to put in place appropriate technical and organisational measures to ensure the level of security, required by the Commission.

7 - Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to other authorised Commission staff according to the “need to know” principle, to our contractor ICF Next and its approved sub-processors (local partners) for the purposes of providing services in this notice. Such staff abide by statutory, and when required, additional confidentiality agreements.

Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725 public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.

8 - What are your rights and how can you exercise them? 

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

If you have consented to provide your personal data to the controller for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller, under the heading 9 of this privacy statement. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below. 
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

9 - Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller:

European Commission - DG REGIO - Unit A2 Communication
Email address: regio-a2-communication@ec.europa.eu

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10 - Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: https://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-03928.